Payment Information

Electronic payments can be made through the following secure systems:

Students: Log into Workday - you can pay by ACH or credit card (fee applies 2.85%) will be linked out to Nelnet for any credit card payments.

Parent Proxy/Other Authorized Users can pay by ACH in Workday -  if they are granted access as Proxy via Friends and Family. For credit card payments, the student must create an authorized payer in Nelnet click here for instructions

For instructions on paying please see the Workday article found here.

Many 529 College Savings Plans now have a digital distribution option which saves time and improves transparency with real-time payment tracking. When requesting a withdrawal from your plan, look to see if a digital disbursement is available.

In the event that you must mail a check to us for items such as a 529 Plan check or another third party, please use the address below. It is imperative that the student ID number is printed on the check or enclosure for proper posting to the student account.

To ensure timely processing, please include the student name and ID# on any check.

Mail to the following address:

WPI Bursar's Office
100 Institute Road 
Worcester, MA 01609-2280

For Matriculated Undergraduate Students and Graduate Students

This web-based payment plan allows a student to pay, interest free, with up to four or five installments depending on the payment plan you select. There is a $55 enrollment fee per academic period and is due when you enroll. The remaining installments will be automatically paid from the account you set up. You will receive an email reminder before your installment payment is debited.

Please refer to the chart below on when you can enroll and which plan may suit you best. 

Your Nelnet Payment Plan amount will show as Anticipated Credit on your student account. Installment payments can be made from your bank account (electronic transfer/ACH) or using a credit or debit card (2.85% fee applies).

Please Note: WPI reserves the right to adjust or cancel a payment plan if the plan becomes delinquent. If the account is cancelled, any balance due must be paid directly to WPI and the account may be placed on a financial hold (which restricts registration add/drops) until the account has been cleared.

Important: NO refunds are issued on a student account credit balance with an active Nelnet Payment Plan. In the event that all Nelnet installment payments have been received by WPI and a credit balance is available due to a late disbursement of Financial Aid, a refund may be issued. Nelnet installment payments require a 10 business day waiting period before any refund is issued. 

STUDENTS MAY ENROLL HERE:

1. • Log in to Workday 
2. • Go to Finances Worklet 
3. • Click the Nelnet link 

AUTHORIZED PAYERS:

Nelnet allows students to authorize users to make installment payments on their behalf. If you have used Nelnet before, simply sign in to manage your account   OR  if you are new to Nelnet, click on the link in your email invite from the student.

Click or go to: wpi.flywire.com

• Select the country from which funds will be coming and the payment amount in US dollars.
• Select to pay by international credit card or wire. Please note not all countries are supported for credit card use.
• If paying by wire, you will book the transaction and will be instructed via email on how to pay Flywire from your home country bank account
• You will receive an email to confirm receipt of payment
• Payments will be sent to WPI from Flywire and posted to your student account
• Any refund will be sent back to Flywire and returned to the originating bank. There is a 1% fee for any return, additionally returns will be sent at the current exchange rate.

Payments made with funds originating from outside the United States cannot be used for electronic ACH transactions using Workday. Funds originating from outside the United States may be used to pay for tuition via international credit card or wire transfer only. Please visit the Flywire site.

In order for us to apply a conditional credit onto a student's account, a letter of authorization or a financial guarantee must be received by the Bursar Office prior to the beginning of a covered semester. Failure to do so could result in late payment fees or registration holds for the student.

Below is an example template a student can personalize to send to a corporation for the information we need and what they need to know.

Corporate X                                                                                                         Date
100 America Way
Patriot, MA. 01101

Thank you for your interest in sponsoring a student at WPI. In order for us to apply a conditional credit onto the student's account, a letter of authorization or financial guarantee must be received by the Bursar's Office prior to the beginning of a covered semester. Failure to do so could result in late payment fees or registration holds for the student.

The letter of authorization or financial guarantee must be stated on company letterhead and contain an authorized official’s signature.

We do not allow restrictions or contingencies, such as review of grades or transcripts prior to payment, and any letters or agreements containing this information will require up-front payment by the student and then seek reimbursement from the organization. Other mandatory information that must be included in the letter:

• Sponsoring organization's name 
• Billing contact name, billing address, telephone number, and email address
• Student’s name and WPI -ID#
• Precise description of what is to be covered, i.e., tuition, mandatory fees, health insurance, housing, etc.

All letters of authorization or financial guarantees can be emailed bursar@wpi.edu  or mailed to:

Worcester Polytechnic Institute
Bursar Office
100 Institute Rd.
Worcester, MA. 01609

The letters of authorization or financial guarantees are subject to review and approval by a third-party billing coordinator. Upon approval of the contract, the sponsored student’s account will be conditionally credited.

The university will submit invoices via email, unless otherwise noted.  Payment is due within 30 days of invoice date. Failure to send payment within 30 days may result in late fees and registration holds for the student. If the sponsoring organization does not pay the late fees, the student will be responsible for said fees. All payments must be made directly to the university, not to the student. Be sure to list the student’s name and/or ID number on the remittance.

Regards,

Rose Galeotalanza
Associate Bursar