Hiring Manager Resources
Access step-by-step guidance and resources to support every stage of the student employment process now available in Workday Student Recruiting.
Manager Resources
The Workday Student Hiring job aid provides an overview of how to post a position, hire a student from a job requisition, submit data changes, and more.
Please ensure you have a JM supervisory organization or are an administrative assistant on someone else's JM supervisory organization before you begin these tasks in Workday. Contact talent@wpi.edu for new supervisory organizations or access requests.
The Approve Student Time Entries job aid provides an overview of how to review, send back, and approve student timesheets in Workday.
The PowerPoint below includes the August 2026 Student Employment Supervisor Training presentation, including system notifications for Workday Student Recruiting, Federal Work Study, and Payroll. The video presentation is available upon request - please email Talent@wpi.edu for access.
Position Updates: A-term to B-Term
For Undergraduate Students
- Submit a Job Change task in Workday.
- Follow the instructions in the Workday Student Recruiting Guide (Page 39) available on the Hiring Manager Resources webpage.
For Graduate Students
- For most graduate student employee positions, request a new position and submit a Start Additional Job task in Workday.
- Follow the instructions in the Workday Student Recruiting Guide (Page 36) available on the Hiring Manager Resources webpage.
- If you are extending a graduate student in a Teaching Assistant (TA) or Research Assistant (RA) position, please refer to the Hire TA or RA knowledge base article for specific instructions. (Login to view this knowledge base article.)