Crimson Folder
Students often encounter varied challenges during their college journey and may need support recognizing when they need help and what help is available. As an administrator, faculty, or staff member, you are uniquely positioned to guide students toward appropriate support services with attentiveness and empathy.
The Crimson Folder is designed to help you recognize signs of distress, respond effectively, and connect students with the resources best suited to their needs. Grounded in WPI’s value of community, this resource supports your understanding of the diverse challenges students may face and equips you to promote their success and well-being.
THE STEM RESPONSE MODEL
The STEM Response Model provides a structured guide to respond to situations that students face and suggests the most appropriate support in the moment. Regardless of the presenting concern or your role, all interactions should be grounded in compassion, empathy, active engagement, and a non-judgmental approach.
As you explore the information below, you will be given guidance on how you can:
- Stabilize the Moment: Evaluate what is happening by being calm and avoiding judgement or debate. Respond in a way that appreciates the student for sharing and seeking support.
- Talk with Empathy: Ensure you are actively listening, validating what they are sharing, and ask open-minded questions. Work to maintain boundaries without diagnosing, promising confidentiality, or minimizing concerns.
- Evaluate the Risk: Through listening and open-ended questions, work to assess observable impact in how the student is doing and what (if any) risk to self or others might be present.
- Mobilize Supports: Understand that you do not need to be the sole support. Providing connections for the student with appropriate care is important.
High Distress: Situations requiring immediate action
This section describes possible indicators of high distress in students, which may include emotional, behavioral, and/or safety concerns. The STEM Response Model provides a structured guide to respond to student behaviors in this category, offering concrete steps to support a student in the moment.
What does High Distress look like?
These are common indicators, but students may present with behavior not listed.
- Verbal, written or implied references to suicide, homicide, assault, or self-injury.
- Unprovoked anger, hostility, and/or threat of physical violence.
- Expression of hopelessness, isolation, rage, despair, or helplessness.
- Stalking or harassing behavior.
- Self-disclosure of personal distress like physical or sexual assault, discrimination or harassment.
- Sudden decline in academic engagement, assignments, or grades.
- Classroom disruption.
- Marked changes in physical appearance.
- Strange or bizarre behavior.
- Visibly intoxicated.
- Observable signs of injury.
STEM Response Model
If the student’s conduct is clearly dangerous or threatening, including self-harm, threat of suicide, or harm to others, call Campus Police 508-831-5555 if on-campus, or 911, if off-campus.
Stabilize the moment
- Safety first – call Campus Police if you are worried about the immediate danger or well-being of a student.
- Evaluate what is happening in the moment.
- If you are feeling overwhelmed, take a deep breath. It is a common reaction and means you care.
- Invite the student into conversation.
- Offer a drink of water, small snack and private space.
Talk with empathy
- Listen and validate.
- Ask open-ended questions.
- Be direct.
- Silence is okay.
- Do not promise confidentiality or non-action.
- “You don’t have to do this alone, I’m here with you.”
- “Are you having thoughts of suicide?”
- “Are you thinking about hurting someone else?”
- “I am concerned about you.”
- “What you are saying makes me very worried. Let's talk about steps we can take right now to get you help and immediate support.”
Evaluate risk
Through the conversation, consider these questions:
- Are they in a dangerous situation?
- Are they in immediate danger to themselves or someone else?
- If yes to any of these questions– call Campus Police at 508-831-5555 if on campus, or 911 if off campus, for immediate support.
- If no to any above questions – begin to mobilize support. You can find specific resources below.
Mobilize supports
- If the student is a danger to themselves or someone else – call Campus Police or 911.
- They might need some other type of assistance. Refer the student to the most appropriate campus resource based on the concern.
- Submit an I’m Concerned about a Student form.
- Give concrete help by walking them to an appropriate office during business hours. For example, to the Dean of Students Office or the SDCC, for additional support.
- If it is not during business hours but you would like to consult with a mental health professional, you can call after-hours crisis support via Protocall through the SDCC. Call 508-831-5540 and listen to the prompts to speak with a counselor.
- Download the WPI Safe App to access Campus Police and 911.
Moderate Distress: Situations requiring assistance
This section describes possible indicators of moderate distress in students, which may include emotional, behavioral, and/or non-emergency safety concerns. The STEM Response Model provides a structured guide to respond to student behaviors in this category, offering concrete steps to support a student in the moment.
What does Moderate Distress look like?
These are common indicators but students may present with behavior not listed.
- Inconsistent attendance, fluctuation of quality/quantity of work, or excess requests for extensions.
- Unusual response to events (panic or excessive emotion).
- Concern expressed by peers.
- Self-disclosure of personal distress like family problems, financial concerns, or legal issues.
- Lethargic, low energy or excessive fatigue.
- Unkempt appearance that is different from previous observations.
- Agitation in meetings.
- Lack of engagement with others socially or in academic group work settings.
- Disclosure of on-going anxiety, depression, or other mental health concerns that are impacting their ability to engage in school or co-curricular experiences.
STEM Response Model
If the student’s conduct is clearly dangerous or threatening, including self-harm, threat of suicide, or harm to others, call Campus Police 508-831-5555 if on campus, or 911 if off campus.
Stabilize the moment
- Take a moment to take a deep breath, if this is not an emergency you have a moment to think about the best next step.
- Invite the student to sit down or into a private space.
- Gather information about the concern or issue.
Talk with empathy
- Listen and validate.
- Ask open-ended questions.
- Be direct.
- Silence is okay.
- Do not promise confidentiality or non-action.
- You could say things like:
- “Thank you for sharing.”
- “This sounds like a lot for you, who else have you told?”
- “What support do you think might be helpful?”
- “This sounds overwhelming. This is a bit out of my expertise, and I’d like to connect you to someone who can support you. Let’s send an email together or let’s walk there together.”
Evaluate risk
Through the conversation, consider these questions:
- Are there observable impacts on the student from your conversation thus far? If so, does it impact their immediate safety?
- What does the student need?
- Is the student connected to resources on- or off-campus? For example, friend network, community group, therapist, SDCC, etc.
Mobilize supports
- Is the student a danger to themselves or others? Call Campus Police at 508-831-5555 if on campus, or 911 if off campus.
- Collaborate on next steps. If they cannot come up with something, offer some ideas.
- Complete the I’m Concerned About a Student form
- Consult a colleague or bring someone else in the conversation with student permission to help guide connection to support.
- Download the WPI Safe App to access Campus Police, 911 and other supportive resources.
- Follow up with the student directly is strongly encouraged.
Low Distress: Situations requiring assistance
This section describes indicators of student experiences that might require additional care and support. The STEM Response Model provides a structured guide to respond to student behaviors in this category, offering concrete steps to support a student in the moment.
What does Low Distress look like?
These are common indicators but students may present with behavior not listed.
- Feeling disappointed or frustrated in situations where this is a reasonable and appropriate response.
- Feeling stressed tied to expected student responsibilities and experiences.
- Little impairment to day-to-day life.
- Impacts that are transient and typically go away with time or low-level support.
- Students sharing they do not feel they have a group, support, system or a sense of belonging.
STEM Response Model
Stabilize the moment
- Invite the student to sit down or into a private space.
- Gather information about the concern or issue.
Talk with empathy
- Listen and validate.
- Ask open-ended questions.
- Be direct.
- Silence is okay.
- You could say things like:
- “This sounds really hard right now.”
- “This is a stressful situation. What can I do to help you?”
- “Do you want to problem solve right now or just vent? Either is okay”
Evaluate risk
- Ask student what support they might need.
- What are they hopeful for/looking forward to?
- Ask them about action steps they have already taken. If applicable, encourage the student to follow up in the moment with an action they have already taken.
Mobilize supports
- It’s possible the student just wanted to talk with someone, though you should inquire about what they see as the best next step.
- Collaboratively brainstorm about next steps and options for connection to support and resources.
- Be in touch with the Dean of Students Office if the student has shared they lost a loved one.
- Share options for engagement – for example: the Center for Well-Being, Have You Herd emails, Student Activities and Clubs, etc.
- Complete the I’m Concerned About a Student form
- Follow up with the student directly is strongly encouraged
Are you concerned the student is a danger to themselves, to someone else or in need of immediate, emergency assistance?
YES |
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- If you are concerned the student is a danger to themselves, to someone else or in need of immediate, emergency assistance, call Campus Police 508-831-5555 if on campus, or 911 if off-campus.
NO |
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- I’m not concerned about their immediate safety, but the student is having a significant academic or personal circumstance and could use some support.
- Complete the I’m Concerned About a Student form
- Offer to talk and meet with the student to explore resources that you could refer them to.
NOT SUREIs the student with you? |
|---|
YES
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The student is with me and currently showing signs of distress but it’s not clear how serious it is: Complete the I’m Concerned About a Student form *please note this form is not monitored 24 hours a day, if you need immediate support please utilize Campus Police or emergency response.
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During business hours:
Offer to walk the student to an appropriate office, like the Dean of Students Office in the Rubin Campus Center or the Student Development & Counseling Center (SDCC) at 16 Einhorn Road, for additional support. See WPI’s campus map.
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After hours:
If you would like to consult with a mental health professional, you can call Protocall through the SDCC. Call 508-831-5540 and listen to the prompts to speak with a counselor.
If you are concerned about the general well-being of student, you can call Campus Police at 508-831-5555.
NO
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The student is not with me currently, but I am concerned about what they said (in an email/call), did (acted bizarrely), or how they looked (unkempt or intoxicated): Complete the I’m Concerned About a Student form *please note this form is not monitored 24 hours a day, if you need immediate support please utilize Campus Police or emergency response.
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During business hours:
Engage with the student (i.e. if they emailed you or send a message through a communication app) and ask them how they are doing and invite them to come in person to meet.
Call the Dean of Students Office to consult about your concern at 508-831-5201.
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After hours:
If you are worried about immediate safety of the student or another person, call Campus Police 508-831-5555 if on campus, or 911 if off campus.
Complete the I’m Concerned About a Student form
Share emails, text messages, voicemails, or other communications that prompted your concern. This information can help staff assess the situation and provide appropriate support.
Resources
- Full list of student resources: Student Resources & Support | Worcester Polytechnic Institute
Emergency and After-Hours Resources
- If there is an emergency, immediate risk of harm to self or others call Campus Police at 508-831-5555 if on campus, or 911 if off campus.
- Suicide and Crisis Lifeline: 988
- Text HOME to 741741
- WPI Safe mobile safety app: WPI Safe provides access to campus safety resources, emergency tools, and personal safety features.
- The SDCC has an after-hours telehealth line, which can be accessed during non-SDCC business hours. It is run by ProtoCall. You will be able to speak with a crisis counselor. Call 508-831-5540 and listen to the menu prompt(press zero “0”).
- Student Health Services offers urgent or emergent after hours medical provider support. Call 508-334-8830 and identify yourself as a WPI student to the person answering the phone, and they will have the medical provider on call return your call as soon as possible.
Mental Health and Well-Being Resources
- Student Health Services is an appointment based medical office on campus. Students are welcome to book a medical appointment in the Health Portal or call to schedule an appointment.
- Student Development and Counseling Center offers free and confidential counseling, guidance, support and consultation. Students can make an appointment online, via phone or email. Walk in hours during the academic year are Monday to Thursday 1pm to 4pm, first come first served.
- Center for Well-Being cultivates a culture of holistic well-being for the entire WPI community by building resilience, fostering connections, and supporting personal growth.
- Reporting resources – This is a centralized listing of reporting tools and resources available to community members.
- Dean of Students Office supports students vibrant co-curricular experience by engaging in and fostering a positive living and learning environment supports by our extensive network of campus resources.
Sexual Assault Resources
- Title IX and WPI encourage any student, faculty or staff member who has concerns about sexual misconduct to seek support from the Title IX office by emailing: titleix@wpi.edu or calling 508-831-6514.
- Pathways for Change provides support services to any person impacted by sexual violence, as well as providing education to end sexual violence. This is a community based resource.
- Confidential Resource Advisors are WPI employees (not pastoral counselors, professional counselors, or therapists) who have received special training to be a confidential source of support for WPI community members.
Resources of Faculty and Staff
- Employee Assistance Program is a confidential mental health resource for benefitted WPI employees.
- Division of Talent & Inclusion | Worcester Polytechnic Institute can help answer questions about employment, employee wellbeing and more.
- Morgan Teaching & Learning Center | Worcester Polytechnic Institute offers ways to engage students via pedagogical best practices, including supportive syllabus ideas, and guides for flexibility requests.
- Center for Well-Being offers employee well-being resources.