Latest Fringe Benefits Committee Minutes: Meetings #1, #2, #3 FY 2018-19

DEPARTMENT(S): 
March 20, 2019

Fringe Benefits Committee Meeting Notes

Please find the first three meeting minutes from the Fringe Benefits Committee meetings of the 2018-2019 academic year.

For additional information about current and past FBC meeting minutes, see the Faculty Governance Fringe Benefits Committee page.

  • FBC Meeting Minutes #3, 2-26-19

    Minutes for Fringe Benefits Committee

    Meeting:              Fringe Benefits Committee (FBC) 2018-2019

    Date:                   February 26, 2019

    Location:             Rubin Campus Center, Mid-century Room

    Attendees: Joseph Sarkis (Chair), Eric Chojnowski, Jaime Dillon, George Kaminski, Dimitri Koutmos, Ruth McKeogh, Julia Quinn-Szcesuil, Nima Rahbar, Wendy Walsh, Kevin Wheeler, Sharon Wulf

    Not Present: Bethel Eddy, Sarah Wodin-Schwartz

    Guest: None

    Meeting called to order at 12:01 pm

    • Approval of Agenda – Approved
    • Approval of Minutes from 2/15/19 – Approved with requested changes
    • The discussion of revising the policy on summer hours was continued.

    Discussion included various options regarding piloting optional versions of summer hours while being mindful of university operating hours and the logistics of scheduling.

    • Staff committee members will continue the discussion as a subcommittee to bring several options back to the larger committee at the next meeting. Jaime Dillion volunteered to act as subcommittee chair.
    • Next meeting will take place within two weeks.

    Meeting adjourned at 1:01 pm

    Submitted by Julia Quinn-Szcesuil

  • FBC Meeting Minutes #2, 2-15-19

    Minutes for Fringe Benefits Committee

    Meeting:              Fringe Benefits Committee (FBC) 2018-2019

    Date:                   February 15, 2019

    Location:             50 Prescott St., Suite 1208

    Attendees: Joseph Sarkis (Chair), Eric Chojnowski, Jaime Dillon, Bethel Eddy, George Kaminski, Ruth McKeogh, Julia Quinn-Szcesuil, Sarah Wodin-Schwartz, Sharon Wulf

    Not Present: Dimitri Koutmos, Nima Rahbar, Wendy Walsh, Kevin Wheeler

    Guest: None

    Meeting called to order at 12:15 pm

    • Approval of Agenda – Approved
    • Approval of Minutes – Approved

    The topic of revising the policy on summer hours was introduced for discussion.

    Eric Chojnowski (WPI Benefits Manager) reviewed the current summer hours policy: employees scheduled to work 40 hours a week will work 37.5 hours per week (and be compensated for 40); employees scheduled to work 37 ½ hours per week will work 35 (and be compensated for 37 ½.Summer hours typically run from mid-May to mid-August.

    Eric presented some benchmark summer hour policies from universities within the EdHealth system of which WPI is a member.

    There was discussion about the various options including a “9/80 like” week. Employees would receive a full day off for each two week period of full work. Variations on hours was discussed.

    Overall discussion included remaining mindful of morale, culture, and equity in all decisions about summer hours policy changes, any scheduling challenges these changes could bring to departments, and how managers would address these issues.

    • There was consensus to continue development of a working document.
    • Committee members were encouraged to investigate other summer hours if they so choose and to consider what alternatives might best work for all WPI employees. Discussion will continue.
    • Next meeting will take place within two weeks.

    Meeting adjourned at 1:07 pm

    Submitted by Julia Quinn-Szcesuil

  • FBC Meeting Minutes #1, 11-26-18

    Minutes for Fringe Benefits Committee

    Meeting:              Fringe Benefits Committee (FBC) 2018-2019

    Date:                   November 26, 2018

    Location:             Salisbury Labs 226

    Attendees: Joseph Sarkis (Chair), Eric Chojnowski, Jaime Dillon, Bethel Eddy, George Kaminski, Ruth McKeogh, Julia Quinn-Szcesuil, Nima Rahbar, Wendy Walsh, Kevin Wheeler, Sharon Wulf

    Not Present: Dimitri Koutmos, Sarah Wodin-Schwartz

    Guest: None

    Meeting called to order at 3:03 pm.

    • Approval of Agenda – Approved.
    • Approval of Minutes – None to Approve
    • Each individual present introduced themselves.
    • The FBC charter was reviewed by all. A review of the FBC charter was made. Some discussion on scope and makeup of committee ensued.
    • Eric Chojnowski (WPI Benefits Manager) reviewed benefits currently offered by WPI. Listing provided. Benefits are grouped into “Institute Provided Benefits” and “Optional Benefits”.

    Eric and other committee members pointed to significant details on WPI benefits existing at: https://www.wpi.edu/offices/talent/benefits-payroll-perks/benefits-matrix;

    with latest WPI Employee Benefits and Policy Manual appearing at: https://www.wpi.edu/sites/default/files/EmployeeHandbook.pdf.

    • Current and future issues were briefly discussed. Discussion topics included various issues including, but not limited to, bereavement, retirement, insurance policies, Workday, tuition benefits, and health insurance quality.
    • Committee members were encouraged to provide potential topics and priorities by email before next meeting.
    • A new meeting will be scheduled.

    Meeting Adjourned at 4:01 pm.

    Submitted by Joseph Sarkis